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Virginia (VA) Withholding Tax Registration

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Payroll Admin
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  1. Before you register for a VA Dept of Taxation Withholding Acct No. have the following handy:
      1. Your Federal Employer Identification Number
      2. Primary User's account info:
          1. Name
          2. Email
          3. Desired user ID
          4. Desired password
      3. Business Information:
          1. Legal business name
          2. Primary business address
          3. Mailing address
          4. For incorporated businesses: date and state of incorporation
      4. Entity type
      5. Business NAICS code
      6. Tax types you are registering for: 
          1. Employer withholding
      7. Primary contact's information
      8. Responsible party's information
  2. Go to: https://www.tax.virginia.gov/register-business-virginia > Select the "Register your business now" button
  3. Under "New Users" select "Are you a new Business? Register Here"
  4. Complete the "Register a New Business" form > Select "Next"
  5. Complete "Business Registration: Business Profile Information" form > Select "Next"
  6. Complete "Business Registration: Select Entity Type" form > Select "Next"
  7. Complete "Business Registration: Business information" form > Select "Next"
  8. Complete "Business Registration: Responsible Party for this Business" form > Select "Next"
  9. Review "Business Registration: Review Business Profile Information" page > Select "Continue"
  10. Review "Business Registration: Review Business Profile Information continued..." page > Select "Continue"
  11. For "Business Registration: Identify Tax Liabilities" page, select "Employer Withholding Tax" option > Select "Next" button
  12. Complete "Business Registration: Employer Withholding Tax" form
      1. Effective Date...: Hire month and year of VA employee
      2. For "Indicate below the amount ..." review experience with other employees (if available) and select appropriate option.
      3. If withholding is from pension only, select option
      4. If business seasonal, select option
      5. Select the "Next" button
  13. Complete the "Business Registration: Employer Withholding Tax Mailing Address" form > Select "Next"
  14. Complete the "Business Registration: Employer Withholding Tax Contact" form > Select "Next"
  15. Select the "Employer Withholding Tax" link and review the summary information > Select "Approve" > Select "Submit"
  16. Select "Print" to print business registration confirmation, then send to "payroll@ludtpayroll.com"

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