Year End Payroll Process

As we approach the end of the year we touch base several times to confirm specific information

1. Your business will be receiving a W-2 kit that contains all of the business's W-2's, envelopes and distribution instructions. We reach out on November 15th to confirm your mailing address is correct
2. We need you to verify your employee's mailing address and will be sending an "Employee Details" report.  Beginning November 12th we follow-up with a separate email containing just this report and instructions.
3. For those with S-Corp Owner's Health Insurance included in the owner's payroll, we need the business to confirm the total amount of the owner's S-Corp Owner's Health Insurance paid for the year.  We follow-up on November 21st with a separate email containing just this report and instructions.
4. For those with employee retirement and other pre-tax deductions, to verify the amounts we have recorded, we send along a "Payroll Details" report and ask employers to review the records. We send along this email and report on January 3rd.
5. Also for those with employee retirement plans, we need you to provide next year's withholdings and contributions.

The deadline for W-2 updates and changes is January 7th.

We begin printing W-2's on January 10th and send out "W-2 Instructions" via email (these instructions also come with the W-2's).

W-2 kits and instructions are sent on January 16th.

W-2 copies A & D are filed with the Social Security Administration by January 31st

Year-end payroll reporting for tax preparation is sent electronically on January 31st